Connect

Collaborate with other organizations in Polyteia.

With Connect, you can establish trusted, one-way connections between organizations using Polyteia. This enables secure collaboration across organizational boundaries while maintaining full control over all access.

How a connection works

A connection allows you to:

• Make members of your organization visible to another organization

• Allow the other organization to invite your members to workspaces, solutions, and datasets

• Maintain full control over who is visible and who is shared

There is no automatic access to content or data.

Think of it as opening a door so the other organization can find and invite your people.

How it works

Connections are one-way. This means:

• If Organization A establishes a connection to Organization B, then members of A become discoverable in B

• For B to achieve the same, **they need to establish their own connection to A

To achieve mutual visibility, each party must establish their own connection.

Example

Let's say:

• You are part of Organization A (Numberville)

• You connect with Organization B (Data City)

• You add 2 members to the connection: [e-mail] and [e-mail]

Then the following happens:

• In Data City (Organization B):

  • The added members from Numberville are discoverable in selection menus (e.g., for sharing and invitations)

  • They can be invited to resources, workspaces, or solutions

• The members of Data City are not visible to you, unless Data City establishes its own connection to you

Only the added members become visible. You decide who is shared.

Why choose this model?

This model ensures:

Advantage	Explanation
Privacy-compliant sharing	Only selected members are visible across organizations
Granular collaboration	Only specifically invited persons have access
Full control	No content or data is automatically exposed
Simple structure	One side is sufficient for establishing a one-way connection

Key characteristics

Behavior	Meaning
One-way only	Connections don't automatically work in both directions
Manual selection required	Only selected members are discoverable by the other organization
Visibility without access	The other organization sees your added members – nothing else
Confirmation required	The receiving organization must accept the request

To see members of another organization, that organization must establish a connection to you.

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Step-by-step guide

1

Open Connect.

Go to: Settings → Connect

Click on New connection.

2

Select organization.

Use the search bar to find the organization you want to connect with. Click on Next once it's selected.

Only organizations that can be connected to are shown.

3

Select members.

Now select the members of your organization that should be visible to the other organization.

• Activate the checkboxes next to the desired persons

• You can select admins and members

• Click on Next when you're done

Only the selected persons will be discoverable in the other organization.

4

Review and submit.

You'll see a summary of:

• The organization you're connecting with

• The selected members

• (Optional) A message for the request

Click on Send request.

5

Wait for confirmation.

The other organization receives an email notification. Until acceptance:

• The connection appears as Pending

• No sharing of members has occurred yet

Once accepted, the status updates to Active .

6

(Other organization) Use members.

In the receiving organization:

• Shared members appear in dropdowns (e.g., for workspace admins)

• They are marked with a small External icon

• They can be invited like own members

7

(Optional) Build mutual connection.

For two-way sharing, the receiving organization should also:

• Open the Connect area

• Create a new connection

• Select your organization and release members

Once both connections exist, both organizations can discover and invite members from each other.

Notes and tips

What's possible

• Share selected members

• Remove members from connection

• Control invitations at workspace or resource level

What's not possible

• Automatically share content or data

• See members of the other organization that are not part of the connection by default

• Access resources, workspaces, or solutions without invitation

Establishing a successful connection ensures secure, controlled collaboration across organizational boundaries.